detailing

O5/O6 Opportunities – USUHS Brigade Commander and SECDEF Corporate Fellowship

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Here are two opportunities for senior physicians.  If you are interested in one, contact your Detailer:

O6 Only – Brigade Commander Position at USUHS

O5/O6 – SECDEF Corporate Fellowship NAVADMIN*

*NOTE: The first two programs mentioned in this NAVADMIN are for line officers and  physicians are not eligible.  The last program, the SECDEF Corporate Fellowship, is the one physicians are eligible for.

O5 Promotion List Released

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Below this message is the O5 promotion list.  For those that were selected, congratulations.  Now that you are a CDR(s), you should strongly consider mixing your career up a little.  No matter what you do for the next few years as a junior CDR, you’re likely to get a promotable (P) on your fitreps if you are in a competitive group.  This fact makes it a great time to PCS, moving overseas or to a senior operational role if you haven’t done those tours yet.  It also makes it a great time to apply for a fellowship, go to a War College, take on a job that you will enjoy but will get you 1/1 fitreps that could hurt you later in your career, or pursue anything else you can think of that is rank appropriate.  Then after you spend a few years doing this, you can return to a command, try to get a senior leadership role and competitive fitreps, and give it your best shot to promote to O6.

If you did not promote, it is time to regroup.  See my June 21st post entitled “You Failed to Promote…Now What?”  Keep in mind, that most physicians are offered continuation until year 20 as a LCDR, so you likely have a few more chances to promote.

Once I have some time to analyze the O5 board results and get some statistics, I’ll do a more detailed post with O5 promotion board takeaways.

FY-16 ACTIVE-DUTY NAVY COMMANDER STAFF CORPS SELECTIONS

You Failed to Promote…Now What?

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My June 13th post that discussed whether CDR is the new terminal rank and other O6 promotion board takeaways has gotten the most attention thus far. I received some questions about what happens when you are passed over for promotion and are now “above-zone.” If you ever find yourself in this position, here is what you need to do:

  1. Realize that it is not the end of the world. As we’ve previously discussed, more and more people are getting passed over, and a good number of them eventually are selected for promotion. In FY15, 36% of LCDRs who were above-zone were selected for promotion to CDR. When it comes to CAPT, the above-zone selection rate was 11% in FY14, 10% in FY15, and 7% in FY16. While those promotion rates are particularly depressing for above-zone CDRs, you have to realize that there is a significant portion of CDRs who have given up and stopped trying to promote to CAPT but are still included in the denominator of the above-zone selection rate. Because of this, I think if you try to get promoted your chances are better than the aforementioned 7-11% above-zone selection rate.
  2. If you do nothing, you will continue to get looked at for promotion boards until you retire, resign, or are forced out of the Navy. There is no limit on the number of chances you get to promote and your record will be evaluated for promotion every year. That said…
  3. You need to try to promote. At a minimum you need to send a letter to the promotion board. What do you say in this letter? First, briefly state that you want to be promoted and that you desire to continue your career in the Navy. Second, briefly explain what a promotion would allow you to do that you can’t do at your current rank. Answer the question, “Why should they promote you?” For example, if you want to do Executive Medicine you need to be an O6, so tell them that you want to screen for XO. If you are a LCDR and you want to be a Department Head at a large MTF or a Residency Director (or whatever you want to do), tell them that you need to be promoted to CDR to be competitive for these jobs. The Navy wants to promote leaders. Make it clear to them that you are a motivated future leader.
  4. Try and get letters of support to attach to your letter. These letters should be from the most senior officers who can personally attest to your value to the Navy. In other words, it is probably better to get a letter from an O6 who knows you well than a 3 star who doesn’t. If you are not sure who to ask for letters, ask those more senior to you or your Detailer for advice. Your Specialty Leader is always someone to consider if he/she knows you well and can speak to your contributions to the specialty and Navy.
  5. Have your record reviewed by your Detailer. Because of promotion board confidentiality, you and your Detailer will never know the reason(s) you did not promote, but most of the time the Detailer can come up with an educated guess. They’ll often find things that you were not even aware of, like potentially adverse fitreps, or information missing from your record. My promo prep document will help you as well, which is available at the top of this webpage.
  6. Do everything you can to get “early promote” or “EP” fitreps. This is largely accomplished by continually striving for positions of increased leadership. You need to get a job that has historically led to promotion. If you are a LCDR who got passed over for CDR, try to get one of these jobs and excel at it:
  • Assistant/Associate Residency Director
  • Department Head at a small/medium sized MTF
  • Senior Medical Officer or Medical Director
  • Chair of a hospital committee
  • ECOMS member

If you are a CDR who got passed over for CAPT, try to get one of these jobs and excel at it:

  • Residency Director
  • Department Head in a large MTF
  • Associate Director or Director
  • Officer-in-Charge (OIC)
  • ECOMS President
  • Division, Group, or Wing Surgeon
  • CATF Surgeon
  • Specialty Leader

These lists are not exhaustive and are not the only paths to CDR or CAPT, but they are a good start.

  1. Meet with your chain-of-command. After you’ve been passed over is not the time to be passive. You need to sit down with your leadership and get an honest assessment from them of how you’re doing and what they would recommend to continue to advance your career. You may not like what you hear, but it is better to find out early if they don’t think you’re doing a good job or that you are unlikely to break out on your fitreps. That way you can try and put yourself in a better situation by changing commands.

In addition to the above list of things you should do, there are a few things you should not do:

  1. Do not lie in your letter to the board. In other words, don’t tell them you want to do Executive Medicine if you don’t really want to. Your record reads like a book, and if it tells a story that is contrary to what your letter says, this is unlikely to help you and may hurt you.
  2. Do not send long correspondence. Promotion boards have to read everything sent to them, and a long letter may not be appreciated. Keep it brief and to the point.
  3. Do not ask your current CO to write you a letter to the board if they’ve done an observed fitrep on you. His or her opinion about you should be reflected on that fitrep, so they don’t need to write you a letter. If they’ve never given you an observed fitrep or there is some new information not reflected on prior fitreps, they could either write you a letter or give you a special fitrep. Ultimately it is up to them whether they do either of these or none.
  4. Do not discuss anything adverse unless you want the board to notice and discuss it. This issue comes up frequently and people will ask me for advice, but ultimately it is up to the individual officer. The one thing I can guarantee is that if you send a letter to the board and discuss something adverse, they will notice it because they will read your letter! If you think there is a chance the adverse matter will get overlooked, it is probably better not to mention it and keep your fingers crossed.

Those are my tips for those who find themselves above-zone. Most importantly, if you want to promote, NEVER STOP TRYING. I personally know of people who got promoted their 4th look and have heard of people who succeeded on their 9th try!

How to Manage Your PRD and Not Get Stuck with a “Hotfill”

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There are many important dates in your Navy career. One of the most important and neglected dates, though, is your projected rotation date or PRD. Your PRD is the month and year that your current orders will expire and you are scheduled to rotate to a new command. If you don’t manage your PRD and pay close attention to it, you can find yourself with few career options and in a situation you never thought you’d be in. With that in mind, here are my tips for managing your PRD.

First, know when it is because many physicians don’t know their PRD. If you are in this crowd, the easiest way to find your PRD is to login to BUPERS On-Line and look at block 14 of your Officer Data Card:

https://www.bol.navy.mil/

The other way to find your PRD is to contact your detailer because they can look it up in the detailing system. Many physicians don’t know their detailer, so here is a link to a page with “Contact Us” in the middle. That link will take you to your detailer’s contact info, but note that it is CAC protected:

http://www.npc.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/medical/Pages/default.aspx

Once you know your PRD, the easiest way to manage it is with whatever calendar you use (an app, web calendar like Google Calendar, Outlook, a date book, etc.). Place reminders in your calendar to correspond with these time frames:

13-18 MONTHS BEFORE YOUR PRD – This is when you should start thinking about your next career move. Although the normal time period to request an extension (find a template here) at your current command is 9-12 months before your PRD, many physicians request an extension during this time period if they are sure they want to extend. This is also a great time to talk to the operational detailer about operational billets you might have interest in or the senior detailer about what I’ll call “alternative billets” like those at DHA/BUMED, BUPERS, global health engagement billets, NAVMEDWEST, NAVMEDEAST, etc. If you act on your PRD in this timeframe, you’ll be well ahead of the game.

9-12 MONTHS BEFORE YOUR PRD – This is the traditional detailing window where you contact your detailer and specialty leader to negotiate your next career move. This is when physicians normally submit an extension request as well as explore potential billets for their next set of orders. The one caveat is that the availability of billets is often contingent on the results of the Graduate Medical Education Selection Board or GMESB. Since these results are not finalized until January, people with summer PRDs will find that they may have to wait beyond this time period to find out what billets are available and get orders.

6-8 MONTHS BEFORE YOUR PRD – This is when the list of billets that are actually available will solidify and most physicians will get orders. If you want to extend at your current command and you haven’t submitted an extension request yet, you should do that ASAP.

1-5 MONTHS BEFORE YOUR PRD – Many physicians will get into this period without orders. If it is because you were waiting on the results of the GMESB, you are probably fine. If you are in this period for another reason, you should get nervous. The truth is that unanticipated things always happen. Commanding Officers don’t endorse extension requests. Unanticipated openings cause a detailer and specialty leader to have a “hotfill” billet. When things like this happen, a detailer goes looking for officers close to their PRD to fill the need. If you are in this window without orders, you are low lying fruit for filling these needs. And just so you know, most of these “hotfills” are not in Rota or San Diego.

AT YOUR PRD OR BEYOND – Physicians let their PRDs pass all the time. Sometimes it is because they submit an extension request that never gets approved because it gets lost somewhere in the process. Other times they don’t know when their PRD is. Realistically, there is often no consequence if your PRD “expires,” although some commands will pick up on this fact and get your attention by threatening to take away your computer access. The biggest threat, though, is the aforementioned “hotfills” that inevitably show up. If your PRD is expired, you are going to rise to the top of the list when the detailer goes looking for people to fill that need. Have fun wherever that “hotfill” is.

THE BOTTOM LINE – Know when your PRD is and manage it according to the above timeline. This will give you the maximum chance of getting what you want and reduce the chance that you are selected for a “hotfill” you don’t want.