Family PCS Travel Flexibility Expanded

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From Chief of Naval Personnel Public Affairs

WASHINGTON (NNS) — Navy has expanded the eligible categories for advanced dependent travel (ADT) and delayed dependent travel (DDT), personnel officials announced September 13.

For permanent change of station (PCS) moves within the 50 states, the policy allows for dependent travel of up to six months before or after the sponsoring Sailor’s PCS move in the following situations: spousal employment or education, dependents in elementary or secondary school (K-12), dependent enrolled in the Exceptional Family Member Program, or caring for an immediate family member with a chronic or long-term illness. The previous approved policy that allowed DDT for the length of the school year is unchanged by this expansion.

For moves from the 50 states to overseas locations, only DDT will be authorized. For moves from overseas locations to the 50 states, only ADT will be authorized.

Sailors will only receive one housing allowance, either for their location or their dependent’s location, under delayed or advance travel. Sailors or dependents may be assigned government quarters if available, but may not displace a member or dependent in government housing.

Requests for DDT or ADT must be submitted to Navy Personnel Command (PERS-451).

For information and answers to questions on this policy, email NXAG_N130C@navy.mil.

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For more news from Chief of Naval Personnel, visit www.navy.mil/local/cnp/.

Guest Post: Read Your Orders – Executing a Close Proximity Move

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By Dr. G. Adam Jakubek*

I am in the process of a PCS from NH Jacksonville to Kings Bay, and noticed that my Basic Allowance for Housing (BAH) would drop significantly based on the change in duty station zip codes. The BAH rates vary depending on your duty station zip code, not your address, so you could see a dip in a few hundred dollars if your duty station changes but elect to keep your home in your prior, higher BAH rate zip code.

I’ve had colleagues PCS to close proximity duty stations and elect to not move their family and miss out on keeping their BAH at their old duty station. Some examples I’ve seen where people see a drop in BAH are PCS moves from San Diego to Camp Pendleton, or the Bethesda/National Capital Area to places like Annapolis or Baltimore where rates drop by $200­-300/month.

The current order writing system authorizes funding for a household goods shipment by default if your new duty station is farther than 30 miles away from your prior duty station, but you might prefer to make the commute if it means staying in your home, keeping your kids in the same schools, etc.

My current orders have the following statement attached:


If you follow the instructions in the NAVADMIN, it is a relatively simple process, but the key is completing the request through your gaining command BEFORE you execute your orders. Your gaining command needs to endorse your request stating that your commute is ‘reasonable’ and you forfeit your household goods shipment, making it a no‐cost PCS move for the government.

Once you receive the signed endorsement letter from your gaining command, you forward that letter directly to your detailer. You’ll get an order modification that drops your household goods shipment funding and states that you’re authorized BAH at your prior duty station rate. Again, make sure you follow up with your detailer prior to checking out of your old command if you haven’t seen your order modification come through in NSIPS. Once you check into your new command PSD or Human Resources department with your modified orders, you’ll be locked into that BAH rate and cannot retroactively request funding for a household goods shipment if you decide to move later on in your tour.

Here are some useful templates to help you with this process:

Close Proximity Approval Letter

Close Proximity Request Letter


*The views expressed in this blog are those of the author(s) and do not necessarily reflect the official policy or position of the Department of the Navy, Department of Defense or the United States Government.

Navy Revises Delayed Dependent Travel of School-aged Dependents of Sailors Undergoing a PCS

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(BLUF – Under the old policy, approval for requests to delay dependent travel were normally limited to the end of the current school term, which is usually the end of June or December (depending on the member’s detach date). The new policy allows Sailors with school-aged dependents to request delayed dependent travel until the end of the school year.)
From Chief of Naval Personnel Public Affairs

WASHINGTON (NNS) — Effective immediately, to minimize the disruption to the education of school-aged children and increase family stability, Navy has revised the delayed dependent travel policy for Sailors who are undergoing a permanent change of station (PCS) and have school-aged dependents.

In line with Joint Travel Regulations, when PCS orders have been issued, a Sailor’s dependents may perform PCS travel at a different time. The Sailor may also be authorized a housing allowance based on the location at which the dependents maintained a permanent residence, at the previously approved designated place or the old permanent duty station.

Sailors with school-aged dependents frequently request delayed dependent travel. Under the old policy, approval for requests to delay dependent travel were normally limited to the end of the current school term, which is usually the end of June or December (depending on the member’s detach date). The new policy allows Sailors with school-aged dependents to request delayed dependent travel until the end of the school year.

For questions on this updated policy, contact the Military Pay and Compensation Policy Branch via email at Nxag_n130c@navy.mil.

For more news from Chief of Naval Personnel, visit www.navy.mil/local/cnp/.

No More Letters of Intent Due to 6 Month Lead Time for PCS Orders

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The navy released a NAVADMIN about PCS orders. In summary, it says:

  1. With increased orders lead time (OLT), letters of intent (LOI) are no longer as impactful and less critical for Sailors and their dependents.
  2. OLT is expected to remain around six months in aggregate for the foreseeable future. Sailors should receive orders with adequate time to complete the required documentation and logistical planning for both continental United States (CONUS) and overseas/remote assignments before beginning the permanent change of station (PCS) process, negating the need for the LOI.


When orders were being released less than 2 months before a PCS, officers were able to get a LOI so they could get on waiting lists for base housing or child development centers. It sounds like we won’t need those for the foreseeable future.

Navy Increasing Orders Lead Times

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Here’s a link to this Navy Times article that discusses additional money that was approved to improve the release of orders:

Navy Increasing Orders Lead Times

Peak of Peak Moving Season: Navy PCS LOIs Issuance Ramping Up

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By Suzanna Brugler, Deputy, NAVSUP GLS Office of Corporate Communications

SAN DIEGO (NNS) — Naval Supply Systems Command Global Logistics Support (NAVSUP GLS) Household Goods (HHG) announced that Navy permanent change of station (PCS) letters of instruction (LOIs) will be issued during the “peak of the peak” moving season July 5.

Peak moving season runs from the beginning of May until Aug. 15. “Peak of the peak” moving season lands during late June to early July.

“Budget challenges and PCS funding shortfalls have resulted in significantly compressed orders lead time. Our senior leadership fully understands the impact that this compressed lead time has had on our Sailors and their families as the uncertainty associated with waiting for official orders impacts all aspects of an impending move,” said Paul Brown, director of NAVSUP GLS warfighter family support.

In an effort to mitigate the impact of short notice release of orders, the Navy is expanding the issuance of LOIs in order to enable greater flexibility and to provide greater certainty to an already stressful situation associated with a PCS move.

Currently, Sailors receiving orders to an Overseas or Remote Continental U.S. (CONUS) location are issued LOIs to complete the required overseas screening for the member and their family, to initiate the passport application process, and start any required security clearance investigations. These LOIs are released via message traffic.

Starting in July 2017, Naval Personnel Command (NPC) will begin issuing separate LOIs for most PCS orders not covered by the existing LOIs associated with overseas and remote CONUS assignment.

Sailors will be able to complete operational sea duty screening, update security clearances, take permissive temporary duty (TDY) for residence hunting, begin the entitlement counseling and application processes for the movement of HHG and make reservations for travel with the LOI.

There are some limitations to what can be accomplished with an LOI. An LOI cannot be used to obligate or expend government funds. For example, an LOI cannot be used to receive advance military or travel pay, to charge airline tickets, to secure a pickup date to ship HHG or personally owned vehicles (POV), to place HHG or POVs in storage or to authorize the reimbursement for a personally procured move (PPM).

Upon receipt of the LOI, service members should access the Defense Personal Property System (DPS) and use “NAVYLOI” as the PCS order number when inputting their HHG requirements into the system. The LOI and supporting documents such as a signed DD 1299 (application for shipment and/or storage of personal property) and DD 1797 (personal property counseling checklist) must be digitally scanned and uploaded into DPS.

The LOI shall not be used for actual movement of personnel, dependents, HHG or POVs. It is incumbent on commands to establish successful message traffic receipt and delivery to ensure receipt of LOIs for incoming members.

Depending on the funding environment and the lead time of PCS orders, this may not occur until shortly before the planned move. It is important to note that a moving company cannot be assigned, nor a pickup date guaranteed, until official PCS orders have been released by NPC.

Early application submission of Service members’ HHG requirements into DPS will provide better communication and planning information to industry in order to best serve Navy personnel.

Service members may email questions to householdgoods@navy.mil or call 1-855-HHG-MOVE (444-6683) for assistance. NAVSUP GLS will collaborate with other services to support Navy members who utilize non-Navy Personal Property offices.

Service members are encouraged to visit https://www.navsup.navy.mil/household/ for the schedule of HHG entitlement webinars and other valuable information. This website or the local personal property office will provide families with detailed instructions on completing the online household goods move application in DPS, accessible through www.move.mil.

Commands are requested to proactively encourage members to begin the HHG move application process as early as possible. Additionally, upon receipt of a LOI, service members may request permissive TDY for residence hunting in accordance with MILPERSMAN 1320-210.

The following orders will not receive LOIs: temporary limited duty (TLD), home port changes, pre-commission units, Expeditionary Combat Readiness Center (ECRC), Afghanistan-Pakistan (AFPAK) Hands, pregnancies, accessions, retirements and separations.

Members who move their HHG or POV without funded PCS orders in hand will not be reimbursed for expenses incurred prior to receipt of orders.

As a recap, to get started creating your application in DPS without orders, follow the below guidelines:

– Access DPS online by going to www.move.mil;
– Select “Yes” when asked if you have hard copy orders;
– Use “NAVYLOI” for the Order Number;
– Use the current date as the Order Date;
– Upload LOI into DPS as the Orders;
– Upload signed DD Form 1299;
– Upload signed DD Form 1797;
– Submit application in DPS.

Service members may contact the DPS System Response Center, or help desk, over the phone at 800-462-2176, 24 hours a day, seven days a week for DPS web site related issues. For all others concerns, service members should email questions to householdgoods@navy.mil or call 1-855-HHG-MOVE (444-6683) for assistance.

NAVSUP GLS provides global logistics for a global Navy. The organization is made up of approximately 6,300 military and civilian logistics professionals operating from 105 locations worldwide, providing an extensive array of integrated global logistics and contracting services to Navy, Marine Corps, joint operational units and allied forces across all warfare enterprises.