promotion

2021 Update – What Should You Do If You Didn’t Promote?

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If you are particularly interested in this post, I’m sorry. You or someone you care about probably failed to promote. In reality, nowadays it is normal and expected to fail to promote to O5 and O6, so you have company. Here are my suggestions for those that fail to promote.

Try to Figure Out Why You Didn’t Promote

First, try to figure out why you didn’t promote. Because the promotion board members are not allowed to speak about your board, you’ll never actually find out why you failed to promote, but you can usually take a pretty educated guess if you talk to the right people (like me).

If any of these things happened to you, they are likely a main reason you didn’t promote:

  • Any PFA/BCA failures.
  • Legal issues, such as a DUI or any other legal trouble.
  • Failure to become board certified.

There are other things that could happen to you that make it difficult but not impossible to promote. They include:

  • You have not been operational or deployed at all, or you have done so much less than your peers. The FY22 O6 promotion board materials emphasized that everyone needs to be operational.
  • Coming into zone while in you were in GME.
  • Having non-observed (NOB) fitreps before the board, such as those in full-time outservice training.
  • Spending too much time in the fleet as a GMO, Flight Surgeon, or UMO. This is mostly because it causes you to come into zone for O5 while you are still in GME, and is more of a problem if your residency is long.
  • Never getting a competitive early promote (EP) fitrep. Many officers who fail to select have never had a competitive EP fitrep in their current rank. This can be because they were stationed places without competitive groups and they get 1/1 fitreps, or it can be because they were in a competitive group and did not break out and get an EP. To me this is the #1 ingredient to promote…competitive EP fitreps. If you don’t have them, you are really up against it unless you are in a senior operational position that carries a lot of weight.
  • Receiving potentially adverse fitreps. This most commonly happens when you are at an operational command and your reporting senior is not someone who is used to ranking Medical Corps officers, although it could happen for other reasons (like your reporting senior felt you deserved this type of fitrep). The most common situation would be if there is a competitive group of 2 officers but both are given must promote (MP) fitreps instead of 1 getting an EP and the other the MP. When both get an MP, it reflects poorly on both officers unless the reason for this is CLEARLY explained in the fitrep narrative, which it often is not. The other thing that happens is that a reporting senior gives you a 1/1 MP instead of a 1/1 EP. If you are ever getting a 1/1 fitrep, make sure you get an EP. You should consider getting a 1/1 MP an adverse fitrep. If there is no way around this, often because the reporting senior has a policy that they don’t give newly promoted officers an EP, make sure that this policy is clear in the fitrep narrative.
  • Having a declining fitrep. Mostly this happens when you go from getting an EP to an MP on your fitrep under the same reporting senior. If it is because you changed competitive groups, like you went from being a resident to a staff physician, that is understandable and not a negative. If you didn’t change competitive groups, though, make sure the reason you declined is explained.
  • Making it obvious to the promotion board that you didn’t update your record. The most obvious ways a promotion board will know you didn’t update your record is if your Officer Summary Record (OSR) is missing degrees that you obviously have (like your MD or DO) or if many of the sections of your OSR are either completely blank or required updating by the board recorders. Remember that although promotion board recorders will correct your record for you, anything they do and any corrections they make are annotated to the board. While a few corrections are OK, you don’t want a blank record that the recorders had to fill in. It demonstrates that you didn’t update your record.

Who Actually Promotes?

So who actually promotes to O5 and O6? In general, the officer who promotes has:

  • Achieved board certification.
  • Spent time in both a military treatment facility and in the operational setting.
  • A demonstrated history of excellence as an officer. In other words, whenever they are in a competitive group, they successfully break out and get an EP fitrep. Being average is just not good enough anymore.
  • No PFA failures, legal problems, declining fitreps, or potentially adverse fitreps.
  • Updated their record, and if they previously failed to select they reviewed their record with their Detailer and actively worked to improve it.

What Do You Do If You Failed to Promote?

Realize that it is not the end of the world. Based on the recent promotion board statistics (which you can get in the Promo Prep), most officers were passed over for O5 or O6, but a large number of the officers selected were from the above zone group.

If you do nothing, you will continue to get looked at by promotion boards until you retire, resign, or are forced out of the Navy. There is no limit to the number of chances you get to promote and your record will be evaluated for promotion every year. That said…

You need to try to promote. Consider sending a letter to the promotion board. What do you say in this letter? First, briefly state that you want to be promoted and to continue your career in the Navy. Second, explain what a promotion would allow you to do that you can’t do at your current rank. Answer the question, “Why should they promote you?”

For example, if you want to be a Department Head at a large military treatment facility (MTF), a senior operational leader, or a Residency Director (or whatever you want to do), tell them that you need to be promoted to be competitive for these jobs. The Navy wants to promote leaders. Make it clear to them that you are a motivated future leader.

Try and get letters of support to attach to your letter. These letters should be from the most senior officers who can personally attest to your value to the Navy. In other words, it is probably better to get a letter from an O6 who knows you well than a 3 star who doesn’t. If you are not sure who to ask for letters, ask those more senior to you or your Detailer for advice. Your Specialty Leader is always someone to consider if he/she knows you well and can speak to your contributions to the specialty and Navy.

Have your record reviewed by your Detailer, Specialty Leader, other trusted senior advisor, or by me. Because of promotion board confidentiality, you will never know the reason(s) you did not promote, but most of the time experienced reviewers can come up with an educated guess. They’ll often find things that you were not even aware of, like potentially adverse fitreps, or information missing from your record. My promo prep document will help you as well.

Do everything you can to get “early promote” or “EP” fitreps. This is largely accomplished by continually striving for positions of increased leadership. You need to get a job that has historically led to a promotion while keeping in mind that the new MC career path emphasizes that all need to be operational.

As a LCDR who got passed over for CDR, try to get one of these jobs and excel at it (this list is not exhaustive and these positions are not the only path to CDR, but they are a good start):

  • Assistant Program Director
  • Division/Department Head
  • Fleet Surgical Team (FST) Specialty Staff
  • Global Health Engagement (GHE) Staff Officer
  • Group/Senior Flight Surgeon (FS)
  • Medical Battalion Specialty Staff
  • Medical Executive Committee (MEC) Member
  • Regimental Surgeon
  • Senior Undersea Medical Officer (UMO)
  • Ship or Group Senior Medical Officer (SMO)
  • SMO/Medical Director

If you are a CDR who got passed over for CAPT, try to get one of these jobs and excel at it:

  • Assistant Specialty Leader or Specialty Leader
  • Chief Medical Officer (CMO)
  • Director/Large Department Head at a NMRTC/MTF
  • Division/Group/Wing Surgeon
  • FST Officer-in-Charge (OIC) / CATF Surgeon
  • GHE, Headquarters, or Navy Personnel Command (PERS) Staff
  • Group UMO
  • LHA/LHD/CVN SMO
  • MEC Chair
  • OIC
  • Program Director
  • Senior GHE Billet

Meet with your chain-of-command. After you’ve been passed over is not the time to be passive. You need to sit down with your leadership and get an honest assessment from them of how you’re doing and what they would recommend continuing to advance your career. You may not like what you hear, but it is better to find out early if they don’t think you’re doing a good job or that you are unlikely to break out on your fitreps. That way you can try and put yourself in a better situation by changing commands.

Things You Should Not Do

In addition to the above list of things you should do, there are a few things you should not do:

  • Do not lie in your letter to the board. In other words, don’t tell them you want to do Executive Medicine if you don’t really want to. Your record reads like a book, and if it tells a story that is contrary to what your letter says, this is unlikely to help you and may hurt you.
  • Do not send long correspondence. Promotion boards have to read everything sent to them, and a long letter may not be appreciated. Keep it brief and to the point.
  • Do not ask your current CO to write you a letter to the board if they’ve done an observed fitrep on you. His or her opinion about you should be reflected on that fitrep, so they don’t need to write you a letter. If they’ve never given you an observed fitrep or there is some new information not reflected on prior fitreps, they could either write you a letter or give you a special fitrep. Ultimately it is up to them whether they do either of these or none.
  • Do not discuss anything adverse unless you want the board to notice and discuss it. This issue comes up frequently and people will ask me for advice, but ultimately it is up to the individual officer. The one thing I can guarantee is that if you send a letter to the board and discuss something adverse, they will notice it because they will read your letter! If you think there is a chance the adverse matter will get overlooked, it is probably better not to mention it and keep your fingers crossed.

Never Stop Trying

Those are my tips for those who find themselves above zone. Most importantly, if you want to promote, NEVER STOP TRYING. You can usually stay in as a LCDR for 20 years, and I personally know of people who got promoted their 9th look!

Basic FY22 O6 Promotion Board Stats

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You can see all the basic stats for the promotion board here:

What’s New in the FY22 O4 Promotion Board Convening Order?

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TL;DR BLUF

  • O4 promotion results will be delayed by 5-6 weeks because the board started late.
  • Do Joint Professional Military Education.
  • Be operationally relevant.
  • Be a model of Honor, Courage, and Commitment and don’t get in trouble.
  • Going to Guam or Japan certainly can’t hurt.
  • Get board certified as soon as you can.

What’s a Convening Order?

Convening orders tell promotion board members what to look for when selecting people for promotion, so it is usually a good idea to examine them for changes. I’ll give you a summary of what is new. Here are the FY21 and FY22 documents:

Date of the Board

The board was delayed from March 24th to May 3rd. Expect the promotion results to be delayed by a similar interval.

Promotion Opportunities

The promotion opportunities changed:

Rest of the Changes are Same as the FY22 O5 Convening Order

All the rest of the language changes are a carbon copy of the FY22 O5 changes, which you can read about here.

Translation Please?

What does this mean for an O3 in Navy Medicine? I think it means the following:

  • O5 promotion results will be delayed by 5-6 weeks because the board started late.
  • Do Joint Professional Military Education.
  • Be operationally relevant.
  • Be a model of Honor, Courage, and Commitment and don’t get in trouble.
  • Going to Guam or Japan certainly can’t hurt.
  • Get board certified as soon as you can.

What’s New in the FY22 O5 Promotion Board Convening Order?

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TL;DR BLUF

  • O5 promotion results will be delayed by 5-6 weeks because the board started late.
  • Do Joint Professional Military Education.
  • Be operationally relevant.
  • Be a model of Honor, Courage, and Commitment and don’t get in trouble.
  • Going to Guam or Japan certainly can’t hurt.
  • Get board certified as soon as you can.
  • Move seamlessly across domains by starting a blog in your free time.

What’s a Convening Order?

Convening orders tell promotion board members what to look for when selecting people for promotion, so it is usually a good idea to examine them for changes. I’ll give you a summary of what is new. Here are the FY21 and FY22 documents:

Date of the Board

The board was delayed from March 24th to May 3rd. Expect the promotion results to be delayed by a similar interval.

Promotion Opportunities

The promotion opportunities changed:

  • MC – increased from 77% to 90%
  • DC – decreased from 83% to 75%
  • MSC – decreased from 55% to 50%
  • NC – stayed the same at 70%

Pages 3-6 (all page numbers from here on out reference the FY22 convening order)

They inserted language emphasizing awareness of the Great Power Competition (GPC), education, operational support, competence, character, and diversity.

Pages 8-9

They inserted a new concept to me, the 10 Signature Behaviors of a 21st Century Sailor:

They also inserted some language about commitment to personal and professional growth, connecting with yourself and others, loyalty to the Navy’s core values, and championing a culture of excellence.

Fitrep Impacts Due to COVID

They inserted a paragraph cautioning board members that COVID stop movements may have adversely impacted fitness reports and that these fitrep impacts:

“…should not be viewed adversely and the COVID-19 impact must be taken in context when viewed with the totality of the record. The board must take extra care to not disadvantage members for their inability to transfer as a result of the stop movement.”

Page 10

They inserted language emphasizing expertise in the Indo-Pacific Region.

Pages 11-13 – Medical Community Considerations

These were largely unchanged, but they qualified the importance of board certification by inserting the italicized text:

“Strong consideration should be given to board certification when a board certification exists for the specialty, provided they have had sufficient time to meet the requirements.

They also inserted at the bottom of page 12:

“Special consideration should be given to those officers who have demonstrated the ability to move seamlessly across domains.”

Traditional domains include air, land, and maritime with recent additions of space and cyberspace. Hopefully blogging in your free time is one day seen as “moving seamlessly across domains.”

Translation Please?

What does this mean for an O4 in Navy Medicine? I think it means the following:

  • O5 promotion results will be delayed by 5-6 weeks because the board started late.
  • Do Joint Professional Military Education.
  • Be operationally relevant.
  • Be a model of Honor, Courage, and Commitment and don’t get in trouble.
  • Going to Guam or Japan certainly can’t hurt.
  • Get board certified as soon as you can.
  • Move seamlessly across domains by starting a blog in your free time.

FY22 O4 and O5 Promotion Opportunities

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Here are the O4 promotion opportunities:

Here are the O5 opportunities:

Here are the convening orders where I got these:

What’s New in the FY22 O6 Promotion Board Materials?

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This article is a more detailed breakdown of all the FY22 O6 board material I posted a few days ago.

The Precept

This looks fairly standard to me, except they inserted this page to emphasize the new policy that you can’t discuss opting out of promotion boards or taking a break for the Career Intermission Program:

Merit Reorder Slides

Here is what I would note from the merit reorder slides:

  • To quote, “strict adherence to the career progressions depicted in the slides is not a prerequisite for promotion.” In other words, if your career has not followed these paths, please don’t get too stressed about it.
  • Depending on your rank and career stage, I’d use this slide to guide your future decisions. This is what the promotion boards are looking for…

Community Brief

  • To quote, “strict adherence to the career progressions depicted in the slides is not a prerequisite for promotion.” In other words, if your career has not followed these paths, please don’t get too stressed about it.
  • I’ve done a detailed breakdown of the new career path in this post already, so I’d read that if you want more interpretation of the slides below, which are completely new this year due to the updated career path:

The Convening Order

Here is what is new in the FY22 O6 convening order:

  • The new maximum promotion opportunity for all boards is 95%. This came from the 2021 NDAA.
  • The percent to select went from 91% down to 90%.
  • The text on page 2 under “Fully Qualified” and page 4 under “Additional Considerations” has been completely updated. In brief, it now emphasizes knowledge of Great Power Competition (GPC) and the INDOPACOM AOR, professional education (JPME, et.), continual performance improvement, operational employment, character, and diversity. I think this is consistent with the recent push emphasis on JPME and being operationally relevant.
  • Page 9 has a paragraph about not disadvantaging anyone whose fitrep was adversely impacted by COVID.

FY22 O6 Promotion Opportunities and the Documents Provided to the Boards

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The FY22 convening order is out:

The O6 promotion opportunities are:

  • DC – 90%
  • MC – 90%
  • MSC – 50%
  • NC – 50%

You can see the historical MC stats here:

In addition, here are all the documents provided to the promotion boards. When I have time, I’ll break them all down and analyze them, but I wanted to post them here for your reading pleasure:

How to Get the FY22 Medical Corps Promotion Lineal List (Even Though You Don’t Really Need It)

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The spreadsheet with the FY22 O5/O6 promotion board zones can’t be posted publicly, but you can find it here as long as you have your CAC card:

https://esportal.med.navy.mil/bumed/m00/m00c/M00C1/SitePages/Home.aspx

It is posted under down the right side under “Career Management.” The O4 lineal list is delayed due to COVID.

P.S. If you are Medical Corps, you actually don’t need the lineal list to find out when you are in zone. Because the Medical Corps is DOPMA exempt, you can just use chapter 2 of the Promo Prep to figure out when you are in zone for promotion.

Throwback Thursday Classic Post – How to Be Considered for Promotion if You’ve Been on Active Duty for Less Than 1 Year

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The first FY22 promotion board NAVADMIN was released in December. If you are in-zone or above-zone for an upcoming promotion board but you’ve been on active duty for less than 1 year, you should read #8 from the NAVADMIN, which says:

8. In-zone and above-zone eligible officers in the grades of lieutenant  commander and commander, whose placement on the Active- Duty List is within one year of the convening dates of these boards, are automatically deferred unless they specifically request to be considered. The officer may waive this deferment and request consideration for promotion, in writing, emailed to NPC_Officer_SELBD_Elig_Waivers.fct(at)navy.mil or mailed to:

Commander, Navy Personnel Command (PERS-802)
5720 Integrity Drive
Millington, TN 38055-0000

For in-zone and above-zone eligible line officers in the grade of commander, the request must be received by PERS-80 not later than 2359 CST 15 days prior to the convening date of the respective board. For in-zone and above-zone eligible staff corps officers in the grade of commander and in-zone and above-zone eligible line and staff corps officers in the grade of lieutenant commander, the request must be received by PERS-80 not later than 2359 CST 30 days prior to the convening date of the respective board. Specifically:

Selection To Convening Date Due Date / Time
URL/RL Captain 13 JAN 21 28 DEC 20 / 2359 CST
URL/RL Commander 16 FEB 21 16 JAN 21 / 2359 CST
Staff Corps Captain 1 MAR 21 29 JAN 21 / 2359 CST
Staff Corps Commander 3 MAY 21 2 APR 21 / 2359 CST

What does this mean and why would it apply to you? Maybe you had prior service, you went to medical school, and now you’re a senior LT who is in-zone for LCDR right away. Maybe you did a civilian NADDS residency and you are in-zone right away for LCDR. There might be other situations that would put you in this position, like getting time-in-grade credit for a PhD.

I recognize that due to COVID the above referenced NAVADMIN doesn’t deal with the O4 board and only is talking about the O5 and O6 boards, but you can expect that the same language will be in the NAVADMIN that talks about the O4 board when it is released, so consider this your early warning to think about this.

If you believe you are in this position, here is what I’d do:

  1. Confirm you are in-zone or above-zone. How can you do this? The easiest way is to read Chapter 2 of the Promo Prep.
  2. If you wish to be considered for promotion to LCDR, CDR, or CAPT, do what it says above. Send the letter simply requesting this. It can probably be a very short letter. There is no need to be verbose.
  3. Finally, contact PERS-802: Selection Board Eligibility Branch because I know people who did only #2 (sent a letter) and were not considered. Here’s what their website says:

If you have questions concerning promotion boards, eligibility for promotion boards, please contact the MyNavy Career Center at (833) 330-MNCC or askmncc@navy.mil.

PERS-802, Branch Head: (901) 874-4537

Officer Active and Reserve Eligibility Section, Lead: (901) 874-3324

Enlisted Active and Reserve Eligibility Section (E7-E9), Lead: (901) 874-3217

  1. Also, here is a great article on this topic from the August 2018 Medical Corps Newsletter:

Do you know about OPT-IN requirements for promotion?