Promo Prep Document
I’m in zone for O6 next year, so I’ve been trying to update my record. On the whole, my record is up-to-date on a near continuous basis. As the guy who wrote the book…I mean wrote the PDF…on updating your record, updating my record is one way to make sure that the Promo Prep document is accurate. For this post, I thought it might be interesting to tell you that even I can’t update my record easily.
My Extra Navy Comm
Before I became the Detailer, I had three Navy Commendation Medals. My record said that I only had two. I followed all of the procedures detailed on the Navy Awards Page. Suddenly I not two…not three…but FOUR Navy Comms!
I did everything I could to remove this extra Comm from my record, but I wasn’t actually able to make it happen until I became the Detailer, found the huge Pittsburgh Steelers fan who controls awards, and had him fix it.
The Elusive JPME I AQD
Earlier this year I finished Joint Professional Military Education I, which gets you Additional Qualification Designator (AQD) JS7. Normally Detailers add AQDs, but they can’t add JPME AQDs. For that you have to follow the procedures on this page. As you can read, it says that as long as you e-mail them your JPME letter/diploma, the AQD will be added within 30 days.
I followed the instructions, and it wasn’t added. Only by having the Detailer submit the documents, did the AQD get added. (Thanks, Rich.)
The Missing Service School
Finally, I also completed another service school this year, the MHS Capstone. I submitted my completion certificate to NSIPS, but the school is still not reflected on my Officer Service Record or Officer Data Card.
If I Can’t Update My Record, What Should You Do?
Read the Promo Prep, and do what it says. If it doesn’t work, try one more time.
If after the second time you are still unsuccessful, give up. Yes, give up.
Just send a letter to the promotion board explaining that you’ve tried unsuccessfully to update your record, and include any supporting documents as enclosures with the letter.
No, sending a letter to the board will not update your record permanently. After the board they shred/destroy everything that was sent to them. You’ll continue to have these omissions on your record for every promotion board until it is fixed.
Can’t Fix Your Record?
Try once. Try a second time. Eventually you have to say, “Enough is enough.”
When you get to this point, just send the letter.
I’ve significantly updated the old version of the promo prep document that has been downloaded over 2,000 times. It now includes:
- Screen shots so you can be sure to find what you’re looking for
- Actual images from my own officer record so you know you’re looking in the right place
- Updated promotion board statistics
- Appendix VIII – detailed instructions on how to obtain the Executive Medicine AQD (thanks to whoever created this at BUMED or PERS as I’m not sure exactly where it came from)
- Up-to-date lists of all the medical AQDs and service schools
It is new, improved, and as always the newest version can be found here:
As best as I can tell with the blog stats that WordPress provides, the Promo Prep Document has been downloaded at least 1931 times in just over 1 year. The number is probably higher because people share it via e-mail or download old versions from other places like the PERS website or MilSuite (the most current version is always on this page). Now that the Medical Corps promotion boards are finished for FY17, it is time for people to start preparing for the FY18 promotion boards!
I constantly update the Promo Prep Document, usually only with updated stats or changes in e-mail addresses, but I am about to give it a complete read through and update. If you have any suggestions please use the Contact Me tab and let me know things you’d like to see changed, added, subtracted, or more fully explained. Thanks for reading!