record management

Throwback Thursday Classic Post – How to Read Your Performance Summary Report (PSR)

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One of the most important documents viewed during promotion boards is your Performance Summary Report or PSR.  It is the document that summarizes all of your FITREPs for the board, and it can be difficult to interpret.  I created a screencast that will show you how to read your PSR.  Here are the PPT slides and the screencast:

How to Read Your PSR

Throwback Thursday Classic Post – What are AQDs and How Do You Get Them?

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2019 BLUF – AQDs don’t get you promoted. Competitive EP fitreps get you promoted. If you are looking to maximize your impact, spend your time getting JPME, the Executive Medicine AQD, and your respective warfare device and ignore the rest of the AQDs.

The Original Article

Additional Qualification Designation Codes or AQDs are 3 letter codes that:

  1. Identify special skills required by a billet.
  2. Identify a qualification awarded to an officer for serving in a specially coded billet.

In other words, they are tools used by Navy Personnel Command (PERS) to assign officers to billets.

They also serve another purpose, though, because they feed the “Special Qualifications” section in the lower left of your Officer Summary Record (OSR), which is seen by promotion boards.  Here’s what mine looks like:

Screen Shot 2019-10-05 at 11.46.57 AM

This is why officers sometimes try to get as many AQDs as they can.  The more things are in your Special Qualifications section, the better it looks to a promotion board.

That said, I have to tell you that some officers can get a little carried away with AQDs.  Get as many as you can that make sense for your specialty and career, but don’t chase AQDs because you think they’ll get you promoted.  AQDs, in general, don’t get you promoted.  Competitive EP fitreps get you promoted.  The most impactful AQDs at promotion boards are the ones that are the hardest to get, including Executive Medicine, Joint Professional Military Education (JPME), and any that indicate a warfare qualification.

The full list of AQDs can be found here, and the list of medical AQDs can be found here, but I think a very useful list to have would be a list of all the AQDs that any physician can get irrespective of their specialty.  That list is below, and if you qualify for any of them you’ll have to send your Detailer the proof that you qualify in order to get them added to your record.

If you want to make sure you have all the AQDs you can get, you have to do 4 things:

  1. Review the chart below and see which general AQDs you qualify for.
  2. Review the AQDs for your specialty in this document.
  3. If you had a prior career before you became a Medical Corps officer of any kind, you’re stuck reviewing the complete list of AQDs and seeing if there are any you qualify for that weren’t covered by #1 or #2 above.
  4. For any AQDs you qualify for, you send your Detailer the 3 letter code, the year you qualified, and the proof that you qualify (usually scanned copies of fitreps, certificates, etc.).
CODE TITLE CRITERIA TO GET IT
BT1 Parachutist, Static-line Qualified Qualified IAW MILPERSMAN 1220-030.
BT2 Parachutist, Freefall Qualified Qualified IAW MILPERSMAN 1220-030.
BX2 Fleet Marine Force Warfare Officer Qualified IAW current fleet instructions and SECNAVINST 1412.10A.
BX3 Expeditionary Warfare Successfully completed at least 18 months in an operational expeditionary warfare billet within the Navy Expeditionary Combat Command Force.
JS7 Joint Professional Military Education (JPME) Phase I Successfully completed JPME Phase I from schools defined by the Joint Staff:

(a) Naval War College for classes commencing March 1989 and beyond (to include the Distance Learning, Non- Resident curriculum), OR

(b) Other service colleges for classes commending August 1989 and beyond (to include the Distance Learning, Non- Resident curriculum), OR

(c) Selected Foreign War Colleges, OR

(d) Selected Fellowship programs.

JS8 JPME Phase II Successfully completed JPME Phase II from schools defined by the Joint Staff:

(a) Joint Forces Staff College, Joint & Combined Warfighting School, OR

(b) Senior Level Service War Colleges.

J1M Joint Staff Medical Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months.
J2M Multinational HQ Medical Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months.
J3M Combatant Commander Level Medical Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months.
J4M Fleet/Division Staff Medical Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months.
J5M Joint Task Force Medical Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months.
J6M Other Medical Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months.
LA7 Qualified Medical Department Officer who has qualified
as a Surface Warfare Medical Department Officer IAW OPNAVINST 1412.8.
U1M Joint Staff Medical Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months.
U2M Multinational HQ Medical Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months.
U3M Combatant Commander Level Medical Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months.
U4M Fleet/Division Staff Medical Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months.
U5M Joint Task Force Medical Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months.
U6M Other Medical Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months.
233 White House Fellowship Participant in White House Fellowship Program.
2C1 Continuous Process Improvement (CPI) Green Belt Certified Certified as a Green Belt per local command policy and recommended by the Commanding Officer via the local command’s Certified Black Belt/Master Black Belt. The command’s Certified Black Belt/Master Black Belt (NMSC CPI/LSS PMO for Navy Medicine Corps) will validate completion of the following requirements:

(a) Formal training (A-557-0003 or A-557-3100); AND

(b) The DON approved JQR standards have been met:

– Lead two LSS full DMAIC projects; OR

– Lead two KAIZENs/RIEs; OR

– Lead one full DMAIC project and one KAIZEN/RIE.

2C2 CPI Black Belt Certified Certified as a Black Belt per local command policy and recommended by the Commanding Officer via the local command’s Certified Black Belt/Master Black Belt. The command’s Certified Black Belt/Master Black Belt (NMSC CPI/LSS PMO for Navy Medicine Corps) will validate completion of the following requirements:

(a) Formal training (A-557-0009 or A-557-3005); AND

(b) The DON approved JQR standards have been met:

– Lead two LSS full DMAIC projects and one KAIZEN/RIE; AND

– Mentor two Green Belts through one full DMAIC project each or two KAIZENs/RIEs.

234 Legislative Fellowship Successfully completed at least 9 months in a Legislative Fellow assignment.
24F SECDEF Corporate Fellow Successfully participated in the Secretary of Defense Corporate Fellows program.
6AA Aviation Medical Examiner Medical Corps Officer from the Primary Care medical subspecialty codes who has successfully completed Aviation Medical Examiner training at the Naval Aerospace and Operational Medical Institute.
6AB General Flight Officer Medical Corps Officer who has successfully completed a formal flight surgeon training program and is a designated Naval Flight Surgeon.
6AC Naval Aviator (Naval Flight Officer (NFO))/ Aeromedical Officer Medical Corps Officer who is a designated Naval Flight Surgeon and NFO.
6AE Naval Aviator (Pilot)/ Aeromedical Officer Medical Corps Officer who is a designated Naval Flight Surgeon and Naval Aviator (Pilot).
6AG Aerospace Medicine (Preventive Medicine) Medical Corps Officer who has successfully completed:

a. formal Flight Surgeon Training program at NAMI;

b. a tour as a flight surgeon;

c. an approved Master’s degree program in public health;

and

d. an approved Aerospace Medicine residency program;

or

e. is eligible for the Aerospace Medicine specialty examination offered by the Board of Preventive Medicine.

6FA Marine Corps Medical Department Officer Successfully completed a deployment of 90 or more consecutive days with the Marine Corps.
6FC Fleet Marine Force Medical Logistics (a) Successfully completed the USMC Ground Supply Officer School, AND

(b) Holds AQD 6FA.

6FD Surface Experienced Medical Officer (a) Successfully completed an internship with sufficient primary care training to operate within the needs and operations of the fleet, AND

(b) Has successfully completed a tour of duty with the Surface Fleet.

6FE Senior Marine Corps Staff Officer Successfully completed a senior Marine Corps staff position.

NOTE: Brigade, Group, Wing, Division and Force Surgeons, Force Preventive Medicine Officers, and the Headquarters Director for medical programs qualify.

6OB Shipboard Assignment Successfully completed an assignment of 90 or more consecutive days aboard a ship (other than a hospital ship).
6OC Hospital Ship Assignment Successfully completed an assignment of 90 or more consecutive days aboard a hospital ship.
6OH Humanitarian Assistance/ Disaster Response (1) Served a minimum 90 days in one or more foreign or domestic HA/DR missions and demonstrated operational competence relevant to assigned position in the following HA/DR mission elements: mission leadership and planning (operations, manpower and logistics), international diplomacy, cultural awareness, host nation centered HA/DR health care, IT, communications and administration. AND

(2) Completed two of the following:

(a) Military Medical Humanitarian Assistance Course (MMHAC), (b) Combined Humanitarian Assistance Response Training (CHART),
 (c) Joint Humanitarian Operations Course (JHOC), (d) Joint Operations Medical Managers Course (JOMMC), 
(e) UM-CMCoord IMPACT Course, 
(f) NATO CIMIC Basic Course (NCBC), 
(g) Health Emergencies in Large Populations (H.E.L.P .),
 (h) Joint Planning Orientation Course (JPOC),
 (i) Joint Medical Planners Course (JMPC)
, (j) Joint, Interagency, and Multinational Planner’s Course (JIMPC),
 (k) JTF Senior Medical Leader Seminar,
 (l) Asia-Pacific Orientation Course (APOC),
 (m) SWMI Humanitarian Assistance Course,
 (n) CATF Surgeons Course,
(o) DMRTI Medical Stability Operations (MSO) Course, 
(p) Alternate course(s) deemed to have sufficient didactic content comparable with other qualifying courses by the Mission Commander, T-AH Commander, MTF Commanding Officer, CATF Surgeon, Navy Medical Mission Commander, or USMC Task Force/Group Surgeon or USMC Medical Element Commander.

NOTE: Verification that member has met the above prerequisites must be provided via endorsement by the Mission Commander, T-AH Commander, MTF Commanding Officer, CATF Surgeon, Navy Medical Mission Commander, USMC Task Force/Group Surgeon, or USMC Medical Element Commander.

6OR CATF Surgeon Any Medical Department Officer who has:

(a) Successfully completed CATF Surgeon course; OR

(b) Successfully completed a tour as CATF surgeon; OR

(c) Successfully completed:

1. Surface Warfare Medical Officer Indoctrination course or holds AQD 6OB or 6FA; AND

2. Medical Regulating course; AND

3. Landing Force Medical Staff Planning course; AND

4. Amphibious Indoctrination course.

 

6OU Fleet Hospital Assignment Successfully completed an assignment of 90 or more consecutive days at a deployed fleet hospital/EMF.
6OW Trauma Team Trained Officer Completed formal Navy Trauma training at NHSH-SD (NTCC USC-LAC Hospital) or equivalent Army or Air Force course.
6UD Diver Qualified in Saturation Diving IAW MILPERSMAN 1210-140.
6UM Submarine Qualified in Undersea Medicine IAW MILPERSMAN 1210-130.
6ZA Instructor Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training.
6ZB Assistant Professor Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training.
6ZC Associate Professor Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training.
6ZD Professor Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training.
6ZE Medical Ethicist Medical Department Officer who has successfully completed an officially approved program of training in Medical Ethics.
6ZF Researcher (a) Completed an IRB approved research project fully consistent with the guidelines as promulgated by HSETC; AND 
(b) Met the rigorous guidelines of their medical community for publication in a Peer-reviewed journal.
6ZG Residency Program Director Medical Department Officer who has met all the established criteria of the certifying agencies (i.e., Residency Review Committees for conducting an accredited training program for officers in training).
62D Faculty Development (a) Completed an ACGME approved residency, AND 
(b) Completed an accredited advanced residency in Faculty Development.
62L Clinical Epidemiology Established competence in biostatistics, epidemiology, and informatics. Preferably, a Masters in Public Health degree or comparable training/experience.
67A Executive Medicine Met all the competencies of the Joint Medical Executive Skills Program (JMESDP).
67B Expeditionary Medicine Completed the Expeditionary Medicine core operational training courses.
67H Ambulatory Care Administration (ACA) Officer A master’s degree and has successfully completed: (a) 18 months in an ACA officer related position; OR 
(b) 12 months in an ACA officer related position provided master’s degree obtained in concentration in ACA.
68H Health Promotion Coordinator Completed the Navy Environmental Health Center Health Promotion Director Course and one year experience as a coordinator.
68I Health Care Management Completed a Masters of Science in Health Care Management.
68J Public Health Emergency Officer (PHEO) (a) Completed an MPH degree or 4 years of public health experience as outlined by BUMEDINST 6200.17A;
 AND(b) Successfully completed the following distance learning courses:- FEMA IS-100.A, Introduction to Incident Command System- FEMA IS-200.A, Incident Command System for Single Resource and Initial Action Incidents- FEMA IS-700.A, National Incident Management System, An Introduction

– FEMA IS-800.B, National Response Framework, An Introduction; OR

(c) Completed the Defense Medical Training Institute tri-service PHEO training course. AND

(d) Successfully performed as a PHEO for 12 months.

NOTE: Per BUMEDINST 6200.17A, PHEOs must be clinicians, as defined as officers who can diagnose, treat, and prescribe treatment for illness and injury.

68K Alternate
Public Health Emergency Officer (APHEO) (a) Completed an MPH degree or 4 years of public health experience as outlined by BUMEDINST 6200.17A; 
AND(b) Successfully complete the following distance learning courses:- FEMA IS-100.A, Introduction to Incident Command System- FEMA IS-200.A, Incident Command System for Single Resource and Initial Action Incidents- FEMA IS-700.A, National Incident Management System, An Introduction

– FEMA IS-800.B, National Response Framework, An Introduction; OR

(c) Completed the Defense Medical Training Institute tri-service PHEO training course. AND

(d) Successfully performed as an APHEO for 12 months.

68L Clinical Informatics (1) Completed the corps appropriate certification exam or fellowship, OR

(2) Completed a certificate program or graduate degree in Informatics, or the AMIA 10X10, OR

(3) Worked >50% of their time in informatics for at least 12 months.

 

CAC-less: The Future of Navy Mobile Applications

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By Cmdr. Erik Wells, Sea Warrior Program (PMW 240) Public Affairs

WASHINGTON (NNS) — The Navy released a new mobile application that allows Sailors to access a portion of their Electronic Training Jacket (ETJ) without using a Common Access Card (CAC).

NAVADMIN 008/19 announced the launch of MyNavy Portal MyRecord Mobile (Beta) App on Jan. 8, marking a new era for both the Navy and Sailors.

“The Navy is committed to transforming how it delivers human resources services – personnel, pay and training – services to our Sailors,” said Vice Adm. Robert Burke, chief of naval personnel.  The launch of the MyNavy Portal MyRecord Mobile (Beta) App is our first step to providing these services without using a Common Access Card.  We are committed to expanding CAC-less services with the same level of security and convenience Sailors expect from their personal banking services.  In time, Sailors will be able to conduct all personnel transactions using their mobile device.”

The initial release has limited functionality by design and will display only a portion of a Sailor’s ETJ in a read-only mode.  This initial release has limited functionality specifically linked to a portion of personnel and training information from the ETJ of the Sailor, in a read-only mode, as the primary function of the release is to evaluate the CAC-less access.

By rolling out the MyRecord App in a Beta format, Sailors will be able to provide feedback for the Navy to improve the application and overall Sailor experience.  Reviewing a record on the MyRecord Mobile (Beta) App does not replace a Sailor’s responsibility to conduct a full record review for boards.  Sailors should still conduct a full record review as they do today to ensure accuracy of their entire record.

Sailors should also keep in mind that as a Beta release, early testing indicated an occasional error resulting in the misalignment of data fields.  Before submitting records for correction, first verify their status on the MyNavy Portal (MNP) desktop version of MyRecord.

“We find Sailor feedback and suggestions are critical for a successful application,” said David Driegert, program manager for the Navy’s Sea Warrior Program (PMW 240).  “Our Sailors are tech savvy and when we include them in the process, the end result is always a better application.  We want their candid feedback, what they like and dislike about the app and what future capabilities they desire.”

Going CAC-less is a multi-step process and requires Sailors to enable CAC-free setup in MNP.  They must also download the MyRecord App and a Navy-approved third-party application, Okta Verify.  Okta Verify allows Sailors to create a secure Multi-Factor Authentication account to log-into the MyRecord (Beta) App.  Sailors may receive an email regarding the activation of their account, however no action is required.

The entire process should take less than five minutes and can be used on mobile devices with iOS version 10, 11, and 12 or Android version 6, 7, 8 and 9.  Step-by-step instructions to go CAC-less are available in NAVADMIN 008/19.

Both mobile apps are available for free in the Apple App Store, Google Play Store and the Navy App Locker.

Burke added, “Starting with the MyRecord Mobile (Beta) App launch in January, new capabilities and functionality will be released over time.  Sailors can expect continuous updates to the app that will offer more tools right at their fingertips and allow them and their spouse to accomplish things that used to require a trip to a Personnel Support Detachment.  Coupled with the Customer Service and responsiveness of MNCC, you can expect continuous improvement in how personnel service are delivered in the coming months.”

Sailors can send their comments to the MyNavy Career Center (MNCC) Contact Center either by selecting the email link on the Beta release in the MyRecord App (askmncc@navy.mil) or by calling 1-833-330-MNCC (6622).  Sailors should also contact MNCC if they are experiencing any difficulty with the app.

“This app allows Sailors greater flexibility on when and where they can access their personnel information, allowing them to maintain continued focus on their job and operational environment,” said Driegert.

For more information about MyNavy Portal MTP&E’s Transformation and Sailor 2025 initiatives, visit the CNP website at https://www.navy.mil/cnp/index.asp, or follow us on Facebook at https://www.facebook.com/usnpeople/ or Twitter at https://twitter.com/usnpeople.

Get more information about the Navy from US Navy facebook or twitter.

For more news from Chief of Naval Personnel, visit www.navy.mil/local/cnp/.

Navy Reinstates Officer Board Photo Requirement

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From Navy Personnel Command Public Affairs

Oct. 29 (NNS) — Official photographs will once again be displayed for all officer promotion selection boards, according to a Navy message, released Oct. 29.

This policy change came about due to board feedback. Boards overwhelmingly found the photo to be useful in evaluating officers’ ability to fulfill the Title 10 requirements for promotion to the next grade.

Effective with the release of NAVADMIN 265/18, the requirement to maintain an official full-length officer photograph remains in accordance with Military Personnel Manual (MILPERSMAN) 1070-180 – Officer Photographs. A change to MILPERSMAN Article 1070-020 – Officer Official Military Personnel File (OMPF) – will reflect the reinstatement of the requirement to display the photo during officer selection boards.

The Navy had eliminated the requirement to display photos for officer selections in 2016, but the requirement for officers to maintain an official photo in their records remained unchanged. The point of contact for photo submissions to the OMPF is Navy Personnel Command’s Records Management and Policy Division. Sailors can contact them through the MyNavy Career Center Contact Center by calling 1-833-330-MNCC (6622) or via e-mail at askmncc@navy.mil.

For more information, read NAVADMIN 265/18 at www.npc.navy.mil.

Get more information about the Navy from US Navy facebook or twitter.

For more news from Navy Personnel Command, visit www.navy.mil/local/npc/.

New BUMED Instruction for Reservist Subspecialty Codes and AQDs

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Those transitioning to the Reserves or already in the Reserves may want to read this new instruction on subspecialty codes and additional qualification designators (AQDs):

BUMEDINST 1001.2C – RESERVE OFFICER CLASSIFICATION, SUBSPECIALTY, AND QUALIFICATION DESIGNATOR CODES

My Service School OSR Update

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I’m in zone for O6 in February, and I’ve attended a number of service schools recently, necessitating an update to my Officer Service Record (OSR). It took months and as the guy who wrote the Promo Prep, it was interesting to actually experience. Here’s how it went down…

This is what the service schools section of my OSR looked like at the start:

“NWC OFFCAMP SE” was added automatically (how nice is that!) in June when I completed JPME I via the Fleet Seminar Program, but the rest are quite old from 2011, 2002, and 2001.

This year I attended the MHS Capstone, Interagency Institute for Federal Healthcare Executives, and Navy Senior Legal Course, all of which are service schools but were not automatically added to my OSR.

How does the guy who wrote the Promo Prep update his service schools? Realizing that nothing is perfect, it might not work the first time, it’ll probably take quite a while, and wanting to get it over with, I used the e-mail, fax, and mailing option discussed in the Promo Prep all at the same time. Once and done! If it didn’t work, I was just going to send a letter to the board.

So, on one day after completing the courses I e-mailed, faxed, and snail mailed the required information.

First I got this:

I’m not sure if the address I have is wrong or the USPS just didn’t like my abbreviations, but the snail mail attempt clearly didn’t work.

Next, I started getting strange e-mails reminiscent of the ones you get when you put in a trouble ticket on your computer. I’m not sure if this was from the e-mail submission, the fax submission, or both. Here’s what one of them looked like:

From: ITSM ­ Do Not Reply [mailto:DoNotReply@navy.mil]

To: Schofer, Joel M CDR USN NAVHOSP PORS VA (US)

Subject: Incident INC000002230401 with a Priority of Low has been logged for your issue

Importance: High

Incident INC000002230401 with a Priority of Low has been logged for your issue. This number should be retained for reference purposes.

Customer Site:

Product Type: Software

Nomenclature:

Common Name: CDM

Product Categorization Tier 2: ODC

Product Categorization Tier 3: SERVICE SCHOOL

Product Name:

Model/Version:

System Model Number:

Urgency: 4­-Low

Status: Assigned

Summary: SERVICE SCHOOL (ODC BLK 52)

Notes: Request to add service school to Officer Data Card (ODC) to reflect course number 595, SEP 2017, 1 WK

We look forward to providing you continued support.

I particularly like the part where they say my request is low priority.

They then told me I already had too many service schools and needed to pick which ones I wanted:

From: ITSM ­ Do Not Reply [mailto:DoNotReply@navy.mil]

To: Schofer, Joel M CDR USN NAVHOSP PORS VA (US)

Subject: INC000002211696

CDR Schofer,

A maximum of seven service schools can be assigned and you currently have seven. Please indicate which service schools 04D and 059 will replace on your ODC.

Send information to Xxxx.Xxxx.ctr@navy.mil. Reference incident number 2211696 in the subject line.

Wow! A person who is going to help me resolve this problem. My faith in the system has been restored.

I told them to just remove the oldest service schools and replace them with the new ones. I then got this message:

From: ITSM ­ Do Not Reply <DoNotReply@navy.mil>
To: CDR Joel Schofer
Subject: Incident INC000002230401 reported by you has been resolved. SERVICE SCHOOL (ODC BLK 52)

Reply­To: ITSM ­ Do Not Reply <DoNotReply@navy.mil>

Dear JOEL SCHOFER,
We are pleased to inform you that your reported Incident has been resolved.

Reference No.: INC000002230401
Summary: SERVICE SCHOOL (ODC BLK 52)

Your reported Incident has been resolved with the following resolution: CDR Schofer,

Your online record has been updated to include service school code 595. Allow at least two weeks for changes to reflect on your ODC after online systems update.

Please do not hesitate to contact the Service Desk should there be any further questions or inquiries regarding your Incident. Please quote your assigned Reference Number.

Yours sincerely, Service Desk

This is what the final product looked like:

As you can see, my three new service schools are all there, and my record is ready for my O6 board. It took about 3 months in total, and involved a returned envelope and some strange e-mails, but thanks to whoever at NSIPS addressed this issue for me.

Quick Review of How to Update Your Record

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While you need to go to the promo prep for a full record review, here is a video podcast that should give you an idea of how much work you need to do. Download your OSR, PSR, and ODC from BOL. Then watch this video: