record management
Systems Issues Affecting Record Updates and New Way to Add Degrees to Your OSR
Thanks to all those who contacted me about this issue. This blog and the Promo Prep are truly crowdsourced. Here is the update from PERS:
“Due to recent NSIP/NES/OPINS server issues OSR/ODC updates are not happening until these issues are resolved. There is no estimated repair date at that this time. Any transcript sent since May 2021 is likely to not reflect until this issue is cleared. Please allow additional time for any education updates to reflect while techs continue to troubleshoot, contact MNCC for any updates, and submit Letters to Board if your OSR/ODC hasn’t updated. Please contact My Navy Career Center at ASKMNCC.fct@navy.mil or 1-833-330-6622 for routine business. This includes all matters with transcripts (with the exception of Navy-sponsored programs) and simple education record corrections.”
My takeaways:
- If you can’t fix your record, don’t be surprised.
- If you can’t fix your record, send a letter to the board.
- In order to add degrees to your Officer Summary Record (OSR), send them to the My Navy Career Center (not the Joint Transcript Center). The instructions can be found on this page.
I’ll update the Promo Prep document as soon as I can, probably this weekend.
2021 Promotion Board Prep Available
The updated 2021 version of Joel Schofer’s Promotion Board Prep can be found here. I was planning on putting it on Amazon as a free e-book, so I put it into the Amazon book template, but apparently you can’t list a book on Amazon for free. Oh well!
Download it on this page as much as you like (for free).
Officer Photographs Once Again Removed from Promotion Boards
You can read the NAVADMIN here, but the BLUF is:
- They will no longer display photos in any promotion boards or boards that have to do with “assignment, training, education and command.” In other words, not at the command/milestone screening board.
- You still have to have a photograph in your officer record. It just won’t be displayed.
This is exactly the same as when they took them away in 2016, although in this case it was done as part of a SECDEF initiative to remove bias in promotion boards.
New Process to Add Degrees to Your Record
Thanks to the Detailers for sending me this update. Below and in the just updated Promo Prep are the new procedures for adding degrees to your record:
To have your formal education updated, the official transcripts must come directly from the school to the office below. They can be delivered electronically as long as the school uses a secure delivery system such as eScript/Parchment to JST@DODED.MIL or they can be mailed to:
NETC N644
JST Ops Center
6490 Saufley Field Road
Pensacola, Florida 32509
Before sending the transcripts, you must contact the Joint Services Transcript Operations Center (JST OPS) at JST@DODED.MIL, advising them that you are having an official transcript mailed to them directly from the academic institution for the purpose of adding it to your Joint Services Transcript (JST). You are to provide your name, last four of your SSN, and either your e-mail or phone number so that they can reach you should there be any questions.
To see if the degrees have been added, please check the ACADEMIC page or the INQUIRIES tab on the JST website before contacting the office to see if the degree has been added. Please wait a minimum of 10 business days before contacting the JST office to see if they have received the degree.
The JST website can be found at https://jst.doded.mil/jst/.
Sailors Access MyNavy Portal Without Common Access Card
Here’s a link to this article:
FY21 Promotion Boards – What are They Looking At and How Can You Get Ready?
Here is a screencast/podcast of this updated lecture as well as the PDF of the slides I used:
Throwback Thursday Classic Post – How to Read Your Performance Summary Report (PSR)
One of the most important documents viewed during promotion boards is your Performance Summary Report or PSR. It is the document that summarizes all of your FITREPs for the board, and it can be difficult to interpret. I created a screencast that will show you how to read your PSR. Here are the PPT slides and the screencast:
Throwback Thursday Classic Post – What are AQDs and How Do You Get Them?
2019 BLUF – AQDs don’t get you promoted. Competitive EP fitreps get you promoted. If you are looking to maximize your impact, spend your time getting JPME, the Executive Medicine AQD, and your respective warfare device and ignore the rest of the AQDs.
The Original Article
Additional Qualification Designation Codes or AQDs are 3 letter codes that:
- Identify special skills required by a billet.
- Identify a qualification awarded to an officer for serving in a specially coded billet.
In other words, they are tools used by Navy Personnel Command (PERS) to assign officers to billets.
They also serve another purpose, though, because they feed the “Special Qualifications” section in the lower left of your Officer Summary Record (OSR), which is seen by promotion boards. Here’s what mine looks like:
This is why officers sometimes try to get as many AQDs as they can. The more things are in your Special Qualifications section, the better it looks to a promotion board.
That said, I have to tell you that some officers can get a little carried away with AQDs. Get as many as you can that make sense for your specialty and career, but don’t chase AQDs because you think they’ll get you promoted. AQDs, in general, don’t get you promoted. Competitive EP fitreps get you promoted. The most impactful AQDs at promotion boards are the ones that are the hardest to get, including Executive Medicine, Joint Professional Military Education (JPME), and any that indicate a warfare qualification.
The full list of AQDs can be found here, and the list of medical AQDs can be found here, but I think a very useful list to have would be a list of all the AQDs that any physician can get irrespective of their specialty. That list is below, and if you qualify for any of them you’ll have to send your Detailer the proof that you qualify in order to get them added to your record.
If you want to make sure you have all the AQDs you can get, you have to do 4 things:
- Review the chart below and see which general AQDs you qualify for.
- Review the AQDs for your specialty in this document.
- If you had a prior career before you became a Medical Corps officer of any kind, you’re stuck reviewing the complete list of AQDs and seeing if there are any you qualify for that weren’t covered by #1 or #2 above.
- For any AQDs you qualify for, you send your Detailer the 3 letter code, the year you qualified, and the proof that you qualify (usually scanned copies of fitreps, certificates, etc.).
| CODE | TITLE | CRITERIA TO GET IT |
| BT1 | Parachutist, Static-line Qualified | Qualified IAW MILPERSMAN 1220-030. |
| BT2 | Parachutist, Freefall Qualified | Qualified IAW MILPERSMAN 1220-030. |
| BX2 | Fleet Marine Force Warfare Officer | Qualified IAW current fleet instructions and SECNAVINST 1412.10A. |
| BX3 | Expeditionary Warfare | Successfully completed at least 18 months in an operational expeditionary warfare billet within the Navy Expeditionary Combat Command Force. |
| JS7 | Joint Professional Military Education (JPME) Phase I | Successfully completed JPME Phase I from schools defined by the Joint Staff:
(a) Naval War College for classes commencing March 1989 and beyond (to include the Distance Learning, Non- Resident curriculum), OR (b) Other service colleges for classes commending August 1989 and beyond (to include the Distance Learning, Non- Resident curriculum), OR (c) Selected Foreign War Colleges, OR (d) Selected Fellowship programs. |
| JS8 | JPME Phase II | Successfully completed JPME Phase II from schools defined by the Joint Staff:
(a) Joint Forces Staff College, Joint & Combined Warfighting School, OR (b) Senior Level Service War Colleges. |
| J1M | Joint Staff Medical | Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months. |
| J2M | Multinational HQ Medical | Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months. |
| J3M | Combatant Commander Level Medical | Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months. |
| J4M | Fleet/Division Staff Medical | Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months. |
| J5M | Joint Task Force Medical | Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months. |
| J6M | Other Medical | Successfully completed assignment to an Individual Augmentation (Interservice Interagency Coalition) for a minimum period of 6 months. |
| LA7 | Qualified Medical Department | Officer who has qualified as a Surface Warfare Medical Department Officer IAW OPNAVINST 1412.8. |
| U1M | Joint Staff Medical | Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months. |
| U2M | Multinational HQ Medical | Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months. |
| U3M | Combatant Commander Level Medical | Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months. |
| U4M | Fleet/Division Staff Medical | Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months. |
| U5M | Joint Task Force Medical | Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months. |
| U6M | Other Medical | Successfully completed assignment to an Individual Augmentation (Intra Service) for a minimum period of 6 months. |
| 233 | White House Fellowship | Participant in White House Fellowship Program. |
| 2C1 | Continuous Process Improvement (CPI) Green Belt Certified | Certified as a Green Belt per local command policy and recommended by the Commanding Officer via the local command’s Certified Black Belt/Master Black Belt. The command’s Certified Black Belt/Master Black Belt (NMSC CPI/LSS PMO for Navy Medicine Corps) will validate completion of the following requirements:
(a) Formal training (A-557-0003 or A-557-3100); AND (b) The DON approved JQR standards have been met: – Lead two LSS full DMAIC projects; OR – Lead two KAIZENs/RIEs; OR – Lead one full DMAIC project and one KAIZEN/RIE. |
| 2C2 | CPI Black Belt Certified | Certified as a Black Belt per local command policy and recommended by the Commanding Officer via the local command’s Certified Black Belt/Master Black Belt. The command’s Certified Black Belt/Master Black Belt (NMSC CPI/LSS PMO for Navy Medicine Corps) will validate completion of the following requirements:
(a) Formal training (A-557-0009 or A-557-3005); AND (b) The DON approved JQR standards have been met: – Lead two LSS full DMAIC projects and one KAIZEN/RIE; AND – Mentor two Green Belts through one full DMAIC project each or two KAIZENs/RIEs. |
| 234 | Legislative Fellowship | Successfully completed at least 9 months in a Legislative Fellow assignment. |
| 24F | SECDEF Corporate Fellow | Successfully participated in the Secretary of Defense Corporate Fellows program. |
| 6AA | Aviation Medical Examiner | Medical Corps Officer from the Primary Care medical subspecialty codes who has successfully completed Aviation Medical Examiner training at the Naval Aerospace and Operational Medical Institute. |
| 6AB | General Flight Officer | Medical Corps Officer who has successfully completed a formal flight surgeon training program and is a designated Naval Flight Surgeon. |
| 6AC | Naval Aviator (Naval Flight Officer (NFO))/ Aeromedical Officer | Medical Corps Officer who is a designated Naval Flight Surgeon and NFO. |
| 6AE | Naval Aviator (Pilot)/ Aeromedical Officer | Medical Corps Officer who is a designated Naval Flight Surgeon and Naval Aviator (Pilot). |
| 6AG | Aerospace Medicine (Preventive Medicine) | Medical Corps Officer who has successfully completed:
a. formal Flight Surgeon Training program at NAMI; b. a tour as a flight surgeon; c. an approved Master’s degree program in public health; and d. an approved Aerospace Medicine residency program; or e. is eligible for the Aerospace Medicine specialty examination offered by the Board of Preventive Medicine. |
| 6FA | Marine Corps Medical Department Officer | Successfully completed a deployment of 90 or more consecutive days with the Marine Corps. |
| 6FC | Fleet Marine Force Medical Logistics | (a) Successfully completed the USMC Ground Supply Officer School, AND
(b) Holds AQD 6FA. |
| 6FD | Surface Experienced Medical Officer | (a) Successfully completed an internship with sufficient primary care training to operate within the needs and operations of the fleet, AND
(b) Has successfully completed a tour of duty with the Surface Fleet. |
| 6FE | Senior Marine Corps Staff Officer | Successfully completed a senior Marine Corps staff position.
NOTE: Brigade, Group, Wing, Division and Force Surgeons, Force Preventive Medicine Officers, and the Headquarters Director for medical programs qualify. |
| 6OB | Shipboard Assignment | Successfully completed an assignment of 90 or more consecutive days aboard a ship (other than a hospital ship). |
| 6OC | Hospital Ship Assignment | Successfully completed an assignment of 90 or more consecutive days aboard a hospital ship. |
| 6OH | Humanitarian Assistance/ Disaster Response | (1) Served a minimum 90 days in one or more foreign or domestic HA/DR missions and demonstrated operational competence relevant to assigned position in the following HA/DR mission elements: mission leadership and planning (operations, manpower and logistics), international diplomacy, cultural awareness, host nation centered HA/DR health care, IT, communications and administration. AND
(2) Completed two of the following: (a) Military Medical Humanitarian Assistance Course (MMHAC), (b) Combined Humanitarian Assistance Response Training (CHART), (c) Joint Humanitarian Operations Course (JHOC), (d) Joint Operations Medical Managers Course (JOMMC), (e) UM-CMCoord IMPACT Course, (f) NATO CIMIC Basic Course (NCBC), (g) Health Emergencies in Large Populations (H.E.L.P .), (h) Joint Planning Orientation Course (JPOC), (i) Joint Medical Planners Course (JMPC) , (j) Joint, Interagency, and Multinational Planner’s Course (JIMPC), (k) JTF Senior Medical Leader Seminar, (l) Asia-Pacific Orientation Course (APOC), (m) SWMI Humanitarian Assistance Course, (n) CATF Surgeons Course, (o) DMRTI Medical Stability Operations (MSO) Course, (p) Alternate course(s) deemed to have sufficient didactic content comparable with other qualifying courses by the Mission Commander, T-AH Commander, MTF Commanding Officer, CATF Surgeon, Navy Medical Mission Commander, or USMC Task Force/Group Surgeon or USMC Medical Element Commander. NOTE: Verification that member has met the above prerequisites must be provided via endorsement by the Mission Commander, T-AH Commander, MTF Commanding Officer, CATF Surgeon, Navy Medical Mission Commander, USMC Task Force/Group Surgeon, or USMC Medical Element Commander. |
| 6OR | CATF Surgeon | Any Medical Department Officer who has:
(a) Successfully completed CATF Surgeon course; OR (b) Successfully completed a tour as CATF surgeon; OR (c) Successfully completed: 1. Surface Warfare Medical Officer Indoctrination course or holds AQD 6OB or 6FA; AND 2. Medical Regulating course; AND 3. Landing Force Medical Staff Planning course; AND 4. Amphibious Indoctrination course.
|
| 6OU | Fleet Hospital Assignment | Successfully completed an assignment of 90 or more consecutive days at a deployed fleet hospital/EMF. |
| 6OW | Trauma Team Trained Officer | Completed formal Navy Trauma training at NHSH-SD (NTCC USC-LAC Hospital) or equivalent Army or Air Force course. |
| 6UD | Diver | Qualified in Saturation Diving IAW MILPERSMAN 1210-140. |
| 6UM | Submarine | Qualified in Undersea Medicine IAW MILPERSMAN 1210-130. |
| 6ZA | Instructor | Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training. |
| 6ZB | Assistant Professor | Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training. |
| 6ZC | Associate Professor | Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training. |
| 6ZD | Professor | Medical Department Officer awarded the academic faculty position of instructor by an accredited U.S. University consistent with the officer’s field of training. |
| 6ZE | Medical Ethicist | Medical Department Officer who has successfully completed an officially approved program of training in Medical Ethics. |
| 6ZF | Researcher | (a) Completed an IRB approved research project fully consistent with the guidelines as promulgated by HSETC; AND (b) Met the rigorous guidelines of their medical community for publication in a Peer-reviewed journal. |
| 6ZG | Residency Program Director | Medical Department Officer who has met all the established criteria of the certifying agencies (i.e., Residency Review Committees for conducting an accredited training program for officers in training). |
| 62D | Faculty Development | (a) Completed an ACGME approved residency, AND (b) Completed an accredited advanced residency in Faculty Development. |
| 62L | Clinical Epidemiology | Established competence in biostatistics, epidemiology, and informatics. Preferably, a Masters in Public Health degree or comparable training/experience. |
| 67A | Executive Medicine | Met all the competencies of the Joint Medical Executive Skills Program (JMESDP). |
| 67B | Expeditionary Medicine | Completed the Expeditionary Medicine core operational training courses. |
| 67H | Ambulatory Care Administration (ACA) Officer | A master’s degree and has successfully completed: (a) 18 months in an ACA officer related position; OR (b) 12 months in an ACA officer related position provided master’s degree obtained in concentration in ACA. |
| 68H | Health Promotion Coordinator | Completed the Navy Environmental Health Center Health Promotion Director Course and one year experience as a coordinator. |
| 68I | Health Care Management | Completed a Masters of Science in Health Care Management. |
| 68J | Public Health Emergency Officer (PHEO) | (a) Completed an MPH degree or 4 years of public health experience as outlined by BUMEDINST 6200.17A;
AND(b) Successfully completed the following distance learning courses:- FEMA IS-100.A, Introduction to Incident Command System- FEMA IS-200.A, Incident Command System for Single Resource and Initial Action Incidents- FEMA IS-700.A, National Incident Management System, An Introduction
– FEMA IS-800.B, National Response Framework, An Introduction; OR (c) Completed the Defense Medical Training Institute tri-service PHEO training course. AND (d) Successfully performed as a PHEO for 12 months. NOTE: Per BUMEDINST 6200.17A, PHEOs must be clinicians, as defined as officers who can diagnose, treat, and prescribe treatment for illness and injury. |
| 68K | Alternate Public Health Emergency Officer (APHEO) | (a) Completed an MPH degree or 4 years of public health experience as outlined by BUMEDINST 6200.17A;
AND(b) Successfully complete the following distance learning courses:- FEMA IS-100.A, Introduction to Incident Command System- FEMA IS-200.A, Incident Command System for Single Resource and Initial Action Incidents- FEMA IS-700.A, National Incident Management System, An Introduction
– FEMA IS-800.B, National Response Framework, An Introduction; OR (c) Completed the Defense Medical Training Institute tri-service PHEO training course. AND (d) Successfully performed as an APHEO for 12 months. |
| 68L | Clinical Informatics | (1) Completed the corps appropriate certification exam or fellowship, OR
(2) Completed a certificate program or graduate degree in Informatics, or the AMIA 10X10, OR (3) Worked >50% of their time in informatics for at least 12 months. |
CAC-less: The Future of Navy Mobile Applications
WASHINGTON (NNS) — The Navy released a new mobile application that allows Sailors to access a portion of their Electronic Training Jacket (ETJ) without using a Common Access Card (CAC).
NAVADMIN 008/19 announced the launch of MyNavy Portal MyRecord Mobile (Beta) App on Jan. 8, marking a new era for both the Navy and Sailors.
“The Navy is committed to transforming how it delivers human resources services – personnel, pay and training – services to our Sailors,” said Vice Adm. Robert Burke, chief of naval personnel. The launch of the MyNavy Portal MyRecord Mobile (Beta) App is our first step to providing these services without using a Common Access Card. We are committed to expanding CAC-less services with the same level of security and convenience Sailors expect from their personal banking services. In time, Sailors will be able to conduct all personnel transactions using their mobile device.”
The initial release has limited functionality by design and will display only a portion of a Sailor’s ETJ in a read-only mode. This initial release has limited functionality specifically linked to a portion of personnel and training information from the ETJ of the Sailor, in a read-only mode, as the primary function of the release is to evaluate the CAC-less access.
By rolling out the MyRecord App in a Beta format, Sailors will be able to provide feedback for the Navy to improve the application and overall Sailor experience. Reviewing a record on the MyRecord Mobile (Beta) App does not replace a Sailor’s responsibility to conduct a full record review for boards. Sailors should still conduct a full record review as they do today to ensure accuracy of their entire record.
Sailors should also keep in mind that as a Beta release, early testing indicated an occasional error resulting in the misalignment of data fields. Before submitting records for correction, first verify their status on the MyNavy Portal (MNP) desktop version of MyRecord.
“We find Sailor feedback and suggestions are critical for a successful application,” said David Driegert, program manager for the Navy’s Sea Warrior Program (PMW 240). “Our Sailors are tech savvy and when we include them in the process, the end result is always a better application. We want their candid feedback, what they like and dislike about the app and what future capabilities they desire.”
Going CAC-less is a multi-step process and requires Sailors to enable CAC-free setup in MNP. They must also download the MyRecord App and a Navy-approved third-party application, Okta Verify. Okta Verify allows Sailors to create a secure Multi-Factor Authentication account to log-into the MyRecord (Beta) App. Sailors may receive an email regarding the activation of their account, however no action is required.
The entire process should take less than five minutes and can be used on mobile devices with iOS version 10, 11, and 12 or Android version 6, 7, 8 and 9. Step-by-step instructions to go CAC-less are available in NAVADMIN 008/19.
Both mobile apps are available for free in the Apple App Store, Google Play Store and the Navy App Locker.
Burke added, “Starting with the MyRecord Mobile (Beta) App launch in January, new capabilities and functionality will be released over time. Sailors can expect continuous updates to the app that will offer more tools right at their fingertips and allow them and their spouse to accomplish things that used to require a trip to a Personnel Support Detachment. Coupled with the Customer Service and responsiveness of MNCC, you can expect continuous improvement in how personnel service are delivered in the coming months.”
Sailors can send their comments to the MyNavy Career Center (MNCC) Contact Center either by selecting the email link on the Beta release in the MyRecord App (askmncc@navy.mil) or by calling 1-833-330-MNCC (6622). Sailors should also contact MNCC if they are experiencing any difficulty with the app.
“This app allows Sailors greater flexibility on when and where they can access their personnel information, allowing them to maintain continued focus on their job and operational environment,” said Driegert.
For more information about MyNavy Portal MTP&E’s Transformation and Sailor 2025 initiatives, visit the CNP website at https://www.navy.mil/cnp/index.asp, or follow us on Facebook at https://www.facebook.com/usnpeople/ or Twitter at https://twitter.com/usnpeople.
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Navy Reinstates Officer Board Photo Requirement
Oct. 29 (NNS) — Official photographs will once again be displayed for all officer promotion selection boards, according to a Navy message, released Oct. 29.
This policy change came about due to board feedback. Boards overwhelmingly found the photo to be useful in evaluating officers’ ability to fulfill the Title 10 requirements for promotion to the next grade.
Effective with the release of NAVADMIN 265/18, the requirement to maintain an official full-length officer photograph remains in accordance with Military Personnel Manual (MILPERSMAN) 1070-180 – Officer Photographs. A change to MILPERSMAN Article 1070-020 – Officer Official Military Personnel File (OMPF) – will reflect the reinstatement of the requirement to display the photo during officer selection boards.
The Navy had eliminated the requirement to display photos for officer selections in 2016, but the requirement for officers to maintain an official photo in their records remained unchanged. The point of contact for photo submissions to the OMPF is Navy Personnel Command’s Records Management and Policy Division. Sailors can contact them through the MyNavy Career Center Contact Center by calling 1-833-330-MNCC (6622) or via e-mail at askmncc@navy.mil.
For more information, read NAVADMIN 265/18 at www.npc.navy.mil.
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Joel Schofer's Career Planning Blog 