Electronic Submission of Letters to the Board Now Available

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From Navy Personnel Command Public Affairs
MILLINGTON, Tenn. (NNS) — The Navy has announced a new online capability that allows board-eligible Sailors to submit letters to the board (LTBs) electronically, Sept. 27.

Announced in NAVADMIN 220/19, the Electronic Submission of Selection Board Documents (ESSBD), is a MyNavy HR transformation and Sailor 2025 initiative designed to improve personnel programs and give Sailors more control and ownership over their careers. ESSBD improves the speed, transparency and confidence of receipt over current submission methods.

The application allows board candidates the ability to submit pre-formatted LTBs, with or without attachments. Additionally, board candidates are able to view the exact product that will be delivered to the board. Previous submission methods (U.S. Postal Service, e-mail, etc.) will remain, but ESSBD will become the preferred LTB submission method.

ESSBD will be available for limited use by administrative boards through the remainder of calendar year 2019. For a list of eligible boards (none of which appear to be medical to me – JMS) and their convening dates, consult NAVADMIN 220/19. Beginning Jan. 1, 2020, ESSBD will be available for all promotion, advancement and selection boards.

ESSBD is currently available for submissions of LTBs only. Submissions to application-driven boards and programs, such as Limited Duty Officer/Chief Warrant Officer (LDO/CWO), Lateral Transfer, educational programs, etc. will not be submitted via ESSBD. Sailors should continue to use the submission guidance contained in the specific NAVADMINs for these programs.

To use ESSBD, candidates must access document services through MNP at https://www.mnp.navy.mil/group/my-record. Submitters should have all information, with attachments (if applicable), prior to beginning this process, as there is currently no “save-and-return” function between BOL sessions. Submitters will receive an email confirmation of receipt. Submission and subsequent receipt acknowledgement for letters submitted via ESSBD, or other means, does not constitute confirmation of board eligibility.

A full visual user guide is available at https://www.public.navy.mil/bupers-npc/boards/selectionboardsupport/Documents/ESSBDUSERGUIDE_v4.pdf.

For more information or questions related to ESSBD and ESSBD submissions, consult NAVADMIN 220/19 or contact the MyNavy Career Center (MNCC) by calling (833)-330-6622, or via DSN at 882-6622.

3 thoughts on “Electronic Submission of Letters to the Board Now Available

    LCDR H said:
    March 6, 2020 at 11:29

    I’m curious if it’s possible to confirm that a submitted letter(s) is correctly associated with a sailor’s record and that the board members were indeed given the letter(s) to read. Submission can be confirmed, but then the process seems to operate solely on the honor system with no way to verify if any errors were made.


      Joel Schofer, MD, MBA, CPE responded:
      March 7, 2020 at 08:16

      There is no way for you to verify that it was correctly handled, but the recorders make sure any letters they get are correctly assigned to the right record.


    Jamal Phillips said:
    March 13, 2020 at 18:59

    I am hoping I submitted mine correctly, but it seems like with the new system you don’t have to actually write the letter itself anymore. May be worthwhile to mention that the ESSBD system automatically generates the letter with proper formatting. Previously we had to type out the letter and make sure you know the correct formatting for Naval Corresondence. If I did it correctly, you just have to have paragraph 2 through the end of the body of the letter completed (assuming you wanted to type anything beyond that). You don’t need to type up, sign, then upload your letter. It wasn’t super obvious to me in the instructions, so I thought I would pass that info to those who check here for answers.


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