Special Leave Accrual Update

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From My Navy HR information on Special Leave Accrual (SLA) and a Use-Lose Calculator.

SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 21-16

MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//

REF/A/DOC/USD Memo: Special Leave Accrual Dated 16 Apr 2020// 

REF/B/DOC/ MILPERSMAN 1050-070 Dated 22 Jan 2010//

NARR/REF A is a memo from the Under Secretary of Defense which 

authorized  Special Leave Accrual due to COVID-19.

REF B is MILPERSMAN 1050-070 for Special Leave Accrual.//

POC/NPC PERS-2 MR. RON ATES AT (901) 874-4363/EMAIL: RON.ATES@NAVY.MIL//

GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO.

THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL.

2. ISSUE 211601:  COVID-19 SPECIAL LEAVE ACCRUAL POLICY GUIDANCE ISSUED BY OPNAV N130.

Many Sailors carry a Special Leave Accrual (SLA) balance on their Leave and Earnings Statement (LES).  It is important to understand DFAS leave accounting and SLA rules, including:    

   a. In 2020, due to COVID, OSD approved COVID SLA for any member who had more than 60 days of leave as of 30 September 2020.  Your number of SLA days was established on 30 September 2020 and is the difference between Combat Zone LV Carryover Balance on your LES and the authorized maximum leave carryover balance (60 days).

   b. Regular leave earned during FY2021 (1 October 2020 thru 30 September 2021) is *NOT* protected and could be lost if not used by 30 September 2021.  As of May 2021, OSD has not authorized SLA for fiscal year (FY) 21.  

   c. COVID SLA will be forfeited if not used by 30 September 2023. If your SLA balance has decreased since October 1, 2020, it is because leave accountability operates on a Last-In-First-Out (LIFO) basis.  When you take leave, DFAS charges the leave days you most recently earned.  For example, if you take 5 days of leave in April, the charged days will be from those you earned in April and March.   

So far, in this FY21, as of 1 April 2021, Sailors have earned 17.5 days of leave.  If you used more leave than the 17.5 you have earned so far this FY, DFAS will subtract the amount over 17.5 from your SLA balance.  This will permanently reduce your SLA balance and cannot be re-earned.

If you have an SLA balance, and you want to keep it, you need to understand the LIFO leave accounting system.   If you are going to separate/retire in the next two years, and you want to save those extra SLA days for terminal leave, you need to be mindful on how you take leave between now and when you separate/retire.  

Leave provides much needed respite from the arduous nature of the military and remains a crucial part of the Navy’s effort to build and maintain resilient Sailors.  As we continue to face global travel challenges during this pandemic, Commanders are encouraged to allow Sailors to use their leave wherever possible and as the mission allows.

“Your “COVID-19” SLA is identified in the remarks section of your LES as COMBAT ZONE LV CARRYOVER BAL = XX.XX.  If your leave balance will exceed your current combat leave carry over balance (as stated in the remarks section of your LES) on 30 SEP 2021, you will lose excess days unless you fall under a qualifying circumstance for traditional SLA (please see below).  It is important to check the balance of your combat leave carryover in the remarks sections of your LES every month as it may change after taking leave.  You may also use the attached guide to help you manage your “COVID-19” SLA and Use/Lose balance on a monthly basis.  Thank you!  

Other Qualifying Circumstances to Request SLA for FY-21 (not in connection with COVID-19)

MILPERSMAN 1050-070 specifies circumstances for when Sailors may be eligible for SLA not in connection with COVID-19.  Members who meet any of the qualifying criteria below since 1 OCT 2019 may be eligible for traditional SLA.

–        Member served on active duty for a continuous period of at least 120 days in an area in which they are continuously entitled to hostile fire or imminent danger pay.

–        Member served in a deployable ship, mobile unit, or similar duty AND operates away from its designated home port or home base for a continuous period of at least 60 days, thus preventing normal use of earned leave before it is lost at the end of the FY.

–        Member served in a deployable ship, mobile unit, or similar duty, permanently home ported or home based OUTSIDE of the 50 united Sates, which is required to maintain a higher than normal condition of readiness in port or at home base AND have deployed or operated away from home port or home base more than 50 percent of the time, thus preventing normal use of earned leave before it is lost at the end of the FY.” 

Bottom Line:

If you take more leave than you earn in a fiscal year, the unearned days are going to be deducted from your SLA balance until your SLA is exhausted.   Pay attention to your LES.  If your SLA balance has decreased and your EOY Leave Balance has not, this means you have taken more leave than you have earned which could throw off your use/loss calculations for the remainder of the year.  The USD memo has no effect on REF B which already allows for SLA for units that qualify.  Note:  The maximum amount of leave that can be sold is 60 days and is statutory law.  

OPNAV N130, Pay and Allowances.

Here is a potentially useful file:

Here’s a webpage:

https://www.dfas.mil/MilitaryMembers/payentitlements/SLA_AC/

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